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EMPOBase
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ERP for NGOs

An ERP for NGO operations. Not for statutory accounts.

EMPOBase connects programs, MEAL, people, project finance, logistics, documents and governance in one workspace. It does not replace your statutory accounting or your payroll provider. This page shows where the line is.

Request a sample-data walk-through See the coverage map
In EMPOBase
  • People & HR
  • Finance
  • MEAL
  • Programs · Project planning
  • Logistics & SCM
  • Documents · Knowledge Hub
  • Governance & Compliance
  • Donors & Audit Portal
  • Field Reporting

9 connected modules, shared audit trail

Outside EMPOBase
  • Statutory accounts
  • Local tax and country filings
  • Payslips and payroll tax
  • Offline field capture
Coverage map

What teams expect from an ERP, and what EMPOBase does.

Each row is a job that teams expect from an ERP. The bar shows how much of the job EMPOBase does. The last column says where it stops.

  • 7 Covered
  • 3 Covered in part
  • 1 Not covered

  • Projects and programs

    Covered

    In EMPOBase

    Programs, projects and donors, with a project charter, RACI, a closure checklist and an After Action Review.

  • Monitoring, evaluation and reporting

    Covered

    In EMPOBase

    Monitoring, 3W coverage, complaints and feedback, and results reporting, with a library of 235 humanitarian indicators.

  • Field data collection

    Covered in part

    In EMPOBase

    Collection links take field data without an account. A review queue holds each submission: only approved ones become MEAL actuals. SitReps, incident reports and a beneficiary registry are included.

    Where it stops

    Field reporting is online. Offline capture and sync are not promised.

  • People and HR

    Covered

    In EMPOBase

    Staff directory, recruitment, onboarding, leave, performance, learning and training. Safeguarding & PSEA and Duty of Care are built in.

  • Payroll

    Covered in part

    In EMPOBase

    The people side of payroll: pay grades, salary records and benefit enrolments behind a dedicated compensation permission. Approved timesheets post labour cost per project to the ledger.

    Where it stops

    EMPOBase does not calculate payroll tax or social contributions, generate payslips or file statutory returns. Your payroll provider or accountant keeps doing that.

  • Finance and grants

    Covered in part

    In EMPOBase

    A double-entry general ledger built around projects, grants and restricted funds: chart of accounts, budget vs actual, bank reconciliation, period closing and financial statements.

    Where it stops

    EMPOBase does not compute local tax or social contributions, and it does not produce country filing formats. Keep the statutory books with your accountant.

  • Procurement, inventory and assets

    Covered

    In EMPOBase

    Procurement with approval levels L1 to L5, goods receipt notes, inventory with reorder alerts, assets and depreciation, vendors and a vendor scorecard.

  • Documents

    Covered

    In EMPOBase

    One searchable home for files and templates, with a pending-review workflow and an expiry tracker.

  • Governance, risk and compliance

    Covered

    In EMPOBase

    Risk register and heatmap, conflict of interest, whistleblower, a compliance tracker and a compliance calendar.

  • Donor and audit access

    Covered

    In EMPOBase

    A scoped, read-only portal for donors and auditors. Every external session is logged.

  • Manufacturing, sales orders, point of sale

    Not covered

    In EMPOBase

    Not in EMPOBase.

    Where it stops

    EMPOBase is built for NGO and CSO operations. It has no modules for manufacturing, sales orders or point of sale.

How teams use it

Next to your accounting, not in place of it.

  1. Run projects, grants and operations in EMPOBase.

    Budgets, approvals, purchases, field results and staff records stay connected in one workspace.

  2. Keep the statutory books with your accountant.

    Local tax, statutory payroll and country filings stay in the tools that are made for them.

  3. Move the figures with CSV exports.

    Clean CSV exports feed your accounting tools.

Check the fit

Is this the right ERP for your NGO?

A good fit when

  • You want programs, MEAL, HR, project finance and logistics in one workspace.
  • You report against indicators, and results must come from approved field data.
  • Donors or auditors need their own read-only view.
  • Approvals must follow your own roles and amount limits.

Look elsewhere when

  • You need statutory accounts, tax filings and payslips from the same tool.
  • Your field teams must capture data offline.
  • You need every screen fully translated today. Coverage varies by screen, and some content appears in English.
  • You run manufacturing, sales orders or point of sale.
Check the fit with us
Questions

Three questions buyers ask first.

Is EMPOBase an ERP?

It does the operations work that NGOs expect from an ERP: programs, MEAL, people, finance for projects and grants, logistics, documents and governance, in one workspace with one audit trail. It is not a statutory accounting system or a payroll engine.

Does EMPOBase replace our accounting software?

Not the statutory part.

  • EMPOBase keeps a double-entry general ledger — chart of accounts, balanced journals, approval chains, blocked posting in closed periods, reversal entries, multi-currency and financial statements — built around projects, grants and restricted funds.
  • EMPOBase does not compute local tax or social contributions, run statutory payroll or produce country filing formats.
  • Run EMPOBase as your grant and operations ledger, keep the statutory books with your accountant, and let clean CSV exports feed those tools.
Does EMPOBase run payroll?

It runs the people side of payroll, not the statutory side.

  • Pay grades, per-staff salary records, pay review cycles and benefit enrolments are kept behind a dedicated compensation permission.
  • Finance receives aggregated payroll totals per period with no names or salary rows.
  • Approved timesheets post labour cost per project to the ledger.
  • EMPOBase does not calculate payroll tax or social contributions, generate payslips or file statutory returns.
  • Your payroll provider or accountant keeps doing that.

There is a Free plan. Paid plans start at $49 a month. See pricing

See it with sample data.

Request a walk-through with sample data. Bring your approval rules and your reporting needs. We will show where EMPOBase fits and where it stops.

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